Affordable bookkeeping services, with flat monthly pricing
Four plans from $275 a month. One named bookkeeper on every plan, reports on a set day each month, and every add-on priced right here. Month to month, and you always own your QuickBooks file.
Starter
For solo owners and very small businesses.
Billed monthly
- Monthly categorization and reconciliation
- P&L, Balance Sheet and cash flow statement on your report day
- Plain-English summary with every report pack
- Year-end package for your tax preparer
- One named bookkeeper, phone and email
- Reply within 1 business day
Essential
For steady small businesses that want clear numbers and a monthly conversation.
Billed monthly
- Everything in Starter
- One-page budget vs actual every month
- Up to 10 vendor bills tracked
- 1099 vendor tagging through the year
- 30-minute monthly call with Maria
- Quarterly plan review
Growth
For growing businesses that pay bills, send invoices and want to steer by the numbers.
Billed monthly
- Everything in Essential
- Books updated twice a month
- Bill pay prep and invoicing, up to 20 each
- One class or location tracking dimension
- Rolling 90-day cash view
- 45-minute monthly call with Maria
Premium
For busy businesses that need numbers every week.
Billed monthly
- Everything in Growth
- Books updated weekly
- Bill pay prep and invoicing, up to 50 each
- Full class and location tracking, accrual available
- 12-month cash flow projection, refreshed quarterly
- Lender-ready statements twice a year
- Calls with Maria twice a month
Over 450 transactions, or more than one business? Ask for a custom quote. Go over a cap mid-plan? Your price holds until the next quarterly review.
What affordable bookkeeping actually costs
Most small businesses pay $250 to $700 a month for bookkeeping, and the big online firms start between $300 and $400 for their entry plans. Those prices usually cover a monthly close and basic statements, with a rotating team and the extras hidden until the sales call.
Our plans sit at or just under those numbers, and every one includes something most of those firms don't: a named bookkeeper you can call, a report day agreed in writing, and a public price for every add-on. What moves your price up or down is simple:
- Transactions. More lines on your bank and card statements means more work. That's what the plan caps measure.
- Accounts. Each bank, card or loan account is reconciled every month. Extra accounts are $25 each.
- How often you want your books touched. Monthly, twice a month, or weekly.
- What you want beyond the books. Payroll, bills, invoices, sales tax, forecasts. Each is priced on its own below, so you only pay for what you use.
Not sure where you land? Maria will count your transactions on the free call and tell you.
Add-ons, priced up front
Most firms make you call for these. We'd rather you know before you do. Everything in this table is on top of your plan. Where a plan already includes part of a service, the add-on covers what's beyond it, and we'll tell you which applies before you pay. Monthly add-ons bill with your plan. Project work gets a written quote before any work starts.
| Service | Price | What's included |
|---|---|---|
| Catch-up and cleanup | $200 to $800 per month behind | Priced by the size of your books. $100 for light months. $500 minimum. Free file review first. |
| Payroll administration | $150/mo | Up to 10 employees, $5 each over. Run in your Gusto or QuickBooks Payroll, recorded and reconciled. |
| Sales tax filing | $75 per return | Monthly returns in any state. $100 quarterly or annual. $40 per extra jurisdiction. Filed on time after you approve. |
| Bill pay | $125/mo | Up to 40 bills a month entered, coded and scheduled for your approval. $50 per extra 40. Growth and Premium include some bill pay; this covers bills beyond your plan. |
| Invoicing | $125/mo | Up to 40 invoices a month sent from QuickBooks, payments applied, and a weekly report of who owes you. Growth and Premium include some invoicing; this covers invoices beyond your plan. |
| Bill pay and invoicing together | $200/mo | Both of the above. |
| 1099 prep and e-filing | $150/yr + $12 per form | W-9 collection through the year, January e-filing with the IRS, and copies to your vendors. Plans tag your 1099 vendors as we go; this is the filing itself. |
| Extra bank or card account | $25/mo each | Beyond your plan's count. |
| Class, location or job tracking | $75/mo | Per tracking dimension beyond your plan. Job costing from the Growth plan. |
| Inventory tracking | $150/mo | QuickBooks Online inventory with monthly count reconciliation. |
| Budget and cash flow forecast | $250/mo | 12-month budget and cash forecast, refreshed every month and reviewed with you, so you see a slow season coming. Premium includes a quarterly version; this is the monthly one. |
| Custom report or analysis | $150 one time, or $100/mo | A report built around one question: margin by service line, sales by customer, job profitability, what a new hire would do to cash. One time, or refreshed monthly. |
| Owner dashboard | $200/mo + $500 setup | A one-page scorecard of the three to six numbers that drive your business, tracked month over month: cash on hand, sales vs last month, profit margin, invoices past 30 days, labor as a share of sales, whatever matters to you. Setup is where we pick the numbers together and build it. Updated each month when your books are done. Every plan includes a monthly summary; this goes deeper and shows the trend. |
| Lender-ready statement package | $250 | Clean, reviewed statements plus a cover note, formatted the way a bank or SBA lender wants them. Premium includes two a year; this is for any other time you need one. |
| Onboarding and file review | $250, often waived | Waived when your books are clean and current. New QuickBooks file setup $500. |
| Second business | 15% off | Its own plan at 15% off the lower plan. |
| Extra review meeting | $45 per 30 min | Beyond the calls in your plan. |
| QuickBooks training and hourly work | $85/hour | Screen-share training, special projects, data fixes. Quoted in advance. |
We don't prepare tax returns or issue audit, review or compilation reports. Your books will be ready for the CPA who does.
Behind on your books? Start here.
Months or years behind is the most common way people find us. Here's how catch-up works:
- Maria looks at your file on the free call and tells you what shape it's in.
- You get a flat catch-up price in writing, by month behind, before any work starts.
- We reconcile every month, fix what's miscategorized, and hand you clean statements your CPA can file from.
- Then you move to a monthly plan, if you want, and never fall behind again.
A service business eight months behind with about 150 transactions a month:
Eight months at the Essential scope ($350 each). Quoted in writing, no hourly surprises.
Get a catch-up quoteWhat an in-house bookkeeper really costs
Wages are only the start. Add taxes, health insurance, benefits and hiring, and a bookkeeper on payroll runs about $55,000 to $93,000 a year at the U.S. median wage. Then cover their vacations, sick days, desk and computer, and start over when they leave.
Our Essential plan: $5,700 a year. Less than two months of an in-house hire.
| In-house, per year | Low | High |
|---|---|---|
| Wages (U.S. median $50,670) | $42,000 | $60,000 |
| Social Security and Medicare | $3,213 | $4,590 |
| Health insurance | $7,740 | $20,143 |
| Retirement and benefits | $0 | $5,948 |
| Hiring and unemployment tax | $1,242 | $1,242 |
| Total | about $55,000 | about $93,000 |
Sources: BLS bookkeeping clerks, May 2025, IRS, KFF 2025, BLS employer costs, SHRM 2025.
Every plan comes with our guarantee
In writing, on every engagement letter.
On time, or free
Reports late when you met the cutoff? That month's bookkeeping is free.
Our mistake, our fix
An error in your books gets fixed at no charge.
Leave anytime
30 days notice. Your file is yours. Nothing billed after.
Pricing questions
What counts as a transaction?
Any line on your bank or credit card statements: a deposit, a payment, a fee. We'll count yours on the free call so you start on the right plan.
What happens if I go over my plan's cap?
Nothing right away. Your price holds until the next quarterly review. Then we'll talk about moving up a plan or adding accounts at $25 each. No surprise overage fees, ever.
Is there a contract or setup fee?
No contract. Every plan is month to month with 30 days notice. Onboarding is $250 but waived when your books are clean and current, which is most of the time.
Is the QuickBooks subscription included?
No, and that's on purpose. Your QuickBooks subscription stays in your name and is billed by Intuit, so your books are always yours. If you don't have QuickBooks yet, we'll set it up for you.
Do you do taxes?
No. We keep your books clean and ready for your CPA or tax preparer, which usually makes tax time faster and cheaper.
How is this cheaper than the big online firms?
We don't have a sales team, an office or investors. We have Maria, who's been doing this for 20 years, and the small team she leads. You get more of her time for less money.
Can I switch plans later?
Yes, up or down, at any quarterly review. Businesses change. Your plan should too.
Do you only work with Tennessee businesses?
No. We're based in Tennessee and work with businesses in all 50 states. Everything happens online, by phone and in your QuickBooks.
Not sure which plan fits?
Tell us about your books and we'll set up a free call. Maria will look at them and tell you which plan fits, and whether you need one at all.
Get a free books checkupNo commitment. No sales pitch.